MuseumStrategicPlan_v7_FlippingBook

Advisory Boards and Foundations Currently there is a board and foundation for the Museum and a family foundation for Stellwagen Farm. It is recommended that the Boards merge into one Orland Park Heritage Board and the Orland Park Heritage Foundation. Members could be the same on each board or could be different groups of residents. Establishing a foundation would allow staff to apply for grants that require a 501(c)3 designation, as well as accept donations given with specific intent to support one or more the Heritage Sites. The Current Stellwagen Family Farm Foundation is comprised of five members. The current Museum and Development Advisory Board and Museum Foundation as comprised of seven members. The new Heritage Sites Board is recommended to consist of nine members, similar to the Recreation Advisory Board. The future makeup of the Heritage Board and Foundation will be appointed by the Mayor. To provide efficient, effective and economical governance, the following functions and duties have been adapted for the Heritage Board from the Recreation Advisory Board’s Functions and Duties. The Heritage Board would be an advisory board serving as an advocate for the Heritage Sites and providing overall guidance and feedback on fundraising, programs and special events. Specific Functions and Duties would include: The Heritage Board created hereunder shall advise the Recreation and Parks Department, the Village President and Board of Trustees while performing the following functions: 1. Provide recommendations for annual goals and objectives for the Heritage Sites with specific, measurable, achievable, relevant, and time-bound (S.M.A.R.T.) goals. These goals will be discussed by the Heritage Board each year for the next calendar year. These goals will be for the programs, special events, fundraising and exhibits. This shall not include personnel or budget recommendations. 2. Board Members assist the Heritage Site’s efforts to generate resources through fundraising. 3. Advise and make recommendations on programming, memberships, operations, facility hours, special events and other initiatives for Heritage Sites. 4. Provide input, guidance, and assistance for high-profile historical initiatives including oral histories and digitalization projects and other efforts to preserve Orland Park history. 5. Assist the Heritage Sites Supervisor with the production of programs and special events as volunteers. 6. Advise and make recommendations for fee structures including rental fees, membership fees and any other user fees associated with the Heritage Sites. 7. Assist the Heritage Sites Supervisor with securing sponsorships and in-kind donations in support of Heritage Site initiatives. 8. Foster partnerships with business, governments and civic organizations to enhance and support the education to those that visit the Heritage Sites. Budget Budgets for each historical site will be combined under the Heritage Site’s purview. The Heritage Sites budget process will follow the same process as all Village budgets. A separate budget for the Heritage Sites Foundation will be created and used for donations and grants specific to these entities. This will become effective, with Board approval in the 2023 Village Budget.

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